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Policy 4.80
Employment Record Files

Responsible Official: VP for Human Resources
Administering Division/Department: Employee Relations
Effective Date: April 02, 2007
Last Revision: December 12, 2013

Policy Sections:


Human Resources is responsible for the security of and access to employees' Human Resources employment record files.

Policy Details

Managers may review the employment record file of those employees in their areas of responsibility in the presence of a Human Resources staff member. A current employee may review his/her employment file in the presence of a Human Resources staff member. Managers and current employees should schedule an appointment with Human Resources Data Services in order to review file(s). No material may be removed or copied from the file.

If a department receives a request from an attorney or other outside agency for employee records or employment files, the request should be forwarded to Human Resources Data Services.


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Revision History

No previous versions of this policy were found.