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Policy 4.72
Administrative

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Responsible Official: VP for Human Resources
Administering Division/Department: Leaves of Absence
Effective Date: March 30, 2007
Last Revision: July 02, 2007

Policy Sections:

Overview

Department management may place an employee on administrative leave with or without pay to provide time to investigate and evaluate the circumstances regarding a pending action. The department must consult with Human Resources prior to any administrative leave action. Emory reserves the right to sever the employment relationship with an employee during an administrative leave.

Policy Details

ADMINISTRATIVE LEAVE WITHOUT PAY

When an employee is in non-compliance with organizational policies or requirements, including standards of conduct, department management may place an employee on administrative leave without pay, pending the outcome of an investigation. The investigation should be conducted immediately and a decision rendered within 14 calendar days. If an extension is necessary, the department must consult with Human Resources and the employee must be notified of the extension.

Where the investigation shows that the employee had no involvement or contributory influence in the matter or incident or where the evidence is not sufficient to show the employee’s involvement, the employee may return to work with no finding of fault and receive back pay if warranted.

When the investigation indicates that the employee is involved and disciplinary action is warranted, the department should either dismiss the employee or return the employee from administrative leave and initiate corrective disciplinary action found in the Corrective Discipline Policy of this manual.

ADMINISTRATIVE LEAVE WITH PAY
When an investigation by the Office of Equal Opportunity Programs is being conducted on a matter such as a sexual harassment or discrimination complaint, an employee may be placed on administrative leave with pay for up to a maximum of 30 calendar days. The investigation should be conducted immediately and a decision rendered within 30 calendar days. If an extension is necessary, the Office of Equal Opportunity Programs must consult with the department and the employee must be notified of the extension.

GENERAL
University employees placed on administrative leave who subsequently terminate from employment will be compensated for the balance of unused vacation or holiday leave hours up to the maximum allowable provided the employee has been employed at the university for at least six consecutive months in a benefits eligible status.

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