Policy 4.42
Inclement Weather

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Responsible Official: VP for Human Resources
Administering Division/Department: Human Resources
Effective Date: March 30, 2007
Last Revision: May 07, 2007

Policy Sections:

Overview

This policy is intended to ensure that essential University facilities and functions remain operational during inclement weather without jeopardizing the safety of employees.

Policy Details

In the event of life-threatening weather conditions, the Provost may deem it necessary to close Emory officially or delay normal reporting times. (This policy does not apply to employees of Emory Hospitals.) The inclement weather policy is in effect seven days a week.

DELAYED OPENING:
Emory will open at a specified time to be announced by 5:30 a.m. on the inclement weather line (404-727-1234). Emory's website, local radio, and television stations will be notified, although there may be delays in the on-air announcements. If it is not possible to specify an opening time, but it is expected that Emory will open at some point during the day, an announcement to this effect will be made.

CLOSING:
Classes, examinations and operations will be cancelled, except for essential Hospitals, Division of Animal Resources, Campus Services, Food Services, Academic and Administrative Information Technology, Network Communications, Campus Police and Yerkes employees.

PROCEDURE
The Provost will contact the University Communications Office, who will change the message on the inclement weather line (404-727-1234), post a notice on Emory's website, and contact the local broadcast media. Due to possible delays in the media reporting the announcement, employees should call 404-727-1234 for University delayed openings or closing information.

Department heads are responsible for designating essential personnel in advance. Employees deemed “essential” must report to duty even in the event of an Emory closing or delayed opening.

COMPENSATION

NON-EXEMPT EMPLOYEES
Essential personnel who are required to work will be paid a rate of time and one-half their base pay rate for the actual number of hours worked.

If the University closes for an entire work day, employees who are scheduled to work will be paid for their regular shift.

If the University closes for part of the work day, employees who report to work when the university opens will be paid for their entire shift. Any amount of the scheduled workday that the employee does not work when the university is officially open, will be charged to the employee’s vacation leave balance or will be unpaid (if the employee has no leave balance).

Employees who are unable to come to work when a partial-day closure occurs must notify their supervisors as soon as possible. With their supervisors’ approval, employees may use accrued vacation leave or a floating holiday or may work an equivalent number of hours during the remainder of the work week.

Temporary employees are only paid for hours actually worked during inclement weather.

EXEMPT EMPLOYEES
Exempt employees will receive their regular salary. No leave balances should be reduced due to inclement weather. Employees should work with their supervisors to ensure work expectations are met.

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