Policy 2.16
Earnings Code Corrections

Responsible Official: VP for Finance
Administering Division/Department: Payroll
Effective Date: March 20, 2007
Last Revision: March 29, 2007

Policy Sections:

Overview

Handling of code corrections for bi-weekly employees.

Policy Details

Examples

Bi-weekly employee:

  • Regular hours recorded instead of Jury Duty.
  • Vacation hours recorded instead of Bereavement.
  • Vacation hours recorded instead of Floating Holiday.


Important Items to Remember

    • Employee’s ID Number.
    • Employee’s Record Number.
    • The wrong earnings code(s) used with the number of hours and the correct earning code(s).
    • A statement informing payroll that this is an earnings code adjustment.
     
  • Payroll will process the earnings code adjustments in the next available bi-weekly cycle.  The earning codes adjustment will show on the employees stub.


Department’s Responsibilities

  1. Contact Payroll via email as soon as possible. Keep payroll run datelines in mind before submitting your request.
  2. Contact the employee to let them know the correction will be made on the next available paycheck.


Payroll’s Responsibilities

  1. Write up the adjustment to be keyed.
  2. Process the request in the next available bi-weekly cycle.

Definitions

Earnings code corrections: bi-weekly employees who have had the wrong earning code used to record hours in prior cycles.

Related Links

Contact Information

SubjectContactPhoneEmail
Earnings Code Corrections  Payroll  404-727-6100  payroll@emory.edu 

Revision History

No previous versions of this policy were found.