Policy 2.16
Earnings Code Corrections
Responsible Official: VP for Finance
Administering Division/Department: Payroll
Effective Date: March 20, 2007
Last Revision: March 29, 2007
Policy Sections:
Handling of code corrections for bi-weekly employees.
Examples
Bi-weekly employee:
- Regular hours recorded instead of Jury Duty.
- Vacation hours recorded instead of Bereavement.
- Vacation hours recorded instead of Floating Holiday.
Important Items to Remember
- The department Timekeeper or Human Resources Representative will need to contact Payroll with an email notification authorizing a correction of the earnings codes:
- The email should contain:
- Employee’s ID Number.
- Employee’s Record Number.
- The wrong earnings code(s) used with the number of hours and the correct earning code(s).
- A statement informing payroll that this is an earnings code adjustment.
- Payroll will process the earnings code adjustments in the next available bi-weekly cycle. The earning codes adjustment will show on the employees stub.
Department’s Responsibilities
- Contact Payroll via email as soon as possible. Keep payroll run datelines in mind before submitting your request.
- Contact the employee to let them know the correction will be made on the next available paycheck.
Payroll’s Responsibilities
- Write up the adjustment to be keyed.
- Process the request in the next available bi-weekly cycle.
Earnings code corrections: bi-weekly employees who have had the wrong earning code used to record hours in prior cycles.
- Current Version of This Policy: http://policies.emory.edu/2.16
Subject Contact Phone Earnings Code Corrections Payroll 404-727-6100 payroll@emory.edu
Revision History
No previous versions of this policy were found.