Policy 2.15
Vacation and Sick Accrual Adjustments
Responsible Official: VP for Finance
Administering Division/Department: Payroll
Effective Date: March 20, 2007
Last Revision: March 29, 2007
Policy Sections:
Address correction of errors in vacation or sick leave accrual.
Examples
Bi-weekly employee:
- No accruals for eligible employees.
- Not accruing at the correct rate.
- Balance adjustments for leave that did not accrue.
- The wrong earnings code used between sick and vacation.
- Vacation and sick earnings codes not used correctly in prior pay cycles.
Monthly employee:
- Balances that may have been remaining from when the employee was bi-weekly.
Important Items to Remember
- If there is no accrual, contact Sherry Stodghill in Human Resources Data Services at 404-727-6066.
- If accrual amounts are incorrect due to service date, contact Gayle Stokes in Human Resources at 404-727-7625.
- To correct balances, complete and send to Payroll the Vacation and Sick Leave Balance Change form.
- Balance adjustment can only be done with the payroll run.
- Both bi-weekly and monthly adjustments can be done using the Balance Change Form.
Department’s Responsibilities
- Contact Data Services ( Sherry Stodghill ) if eligible employee is not accruing.
- Contact Human Resources (Gayle Stokes) if the amount of the accrual is incorrect due to service dates.
- Complete and send the Vacation and Sick Leave Balance Change form to the Payroll Department.
- Verify vacation and sick balance on the Employee Leave Accruals report.
Payroll’s Responsibilities
- Process the Vacation and Sick Leave Balance Change form.
- Verify that the information was keyed correctly.
Vacation and/or sick accrual adjustment: correction of vacation and/or sick accrual balances that are in error.
- Current Version of This Policy: http://policies.emory.edu/2.15
Subject Contact Phone Vacation and Sick Accrual Adjustments Payroll 404-727-6100 payroll@emory.edu
Revision History
No previous versions of this policy were found.