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Policy 10.14
Sealing Student Records

Responsible Official: Provost and Executive Vice President for Academic Affairs
Administering Division/Department: General Policies
Effective Date: September 28, 2015
Last Revision: August 31, 2017

Policy Sections:

Overview

Conferral of an Emory University degree is the most important milestone in a student's academic career. Graduating students must fulfill all the academic requirements for the degree requirements prior to the date of conferral. Degrees are conferred three times during an academic year: Spring - Second Monday in May, Summer - August, Fall - December.  After students graduate from the university, their records are sealed and no further changes are allowed. The correction of clerical mistakes is possible by petition to the University Registrar.

Applicability

This policy applies to all Emory University Schools.

Policy Details

1.1.1. Conferral: Degree candidates are certified by each school prior to the degree conferral. Any outstanding course work, incomplete grades, or the like not completed prior to these conferral dates will necessitate the student applying for graduation for the next applicable term.

1.1.2. Sealed Academic Records: Emory University academic records are sealed thirty days after graduation. This thirty day grace period is provided to school officials who "may" need additional time to certify a graduating student due to circumstances beyond the student's control. After this date, changes to majors and minor, addition of departmental honors, removal of incompletes, grade changes, or other changes to an academic record cannot be made.

1.1.3 Administrative Petition Process: Request for retroactive awarding of a degree beyond the thirty day grace period must be for non-academic related factors such as retrieval of missing degree applications, failure of a department to report course work, issues with degree audit processing, etc.

Petition requests must be submitted in writing by the School Dean or Provost Office Official to the University Registrar and include:

-A description of the nature of the error that resulted in the need to amend the academic record and/or student being omitted/removed from the graduation list.

-Confirmation that all degree requirements were met prior to the requested conferral date.

-The degree to be conferred and the semester of conferral.

Related Links

Contact Information

SubjectContactPhoneEmail
Clarification of Policy  University Registrar's Office  404-727-6052  registr@emory.eud 

Revision History

  • Version Published on: Aug 31, 2017 (Version Published on January 26, 2016 (Original Publication))
  • Version Published on: Apr 06, 2016
  • Version Published on: Jan 26, 2016 (Original Publication)